Procedures and Ethics In Meeting

The term of the meeting procedure and its relation to the meeting or meeting means that at the time of holding the meeting, the organizer must perform the activity by following the way or stage of the right activities and good in accordance with general provisions in the meeting. 

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The meeting procedure or meeting in general, as follows:

The organizing committee conducts preliminary preparations such as determining the problem, purpose, and purpose of meetings, leaders and meeting participants, sending the previous meeting notes.

Organizing committees make arrangements such as setting meetings and organizing them, arranging meeting rooms, preparing software and hardware tools, writing equipment, issuing unfinished meetings, preparing convocations or meeting invitations, placing participants according to their functions and positions.

The organizing committee and meeting participants are involved in the meeting. All meeting participants have the same rights and obligations. That is, all participants of the meeting have the right to speak and have an obligation to contribute the thought.

A notary when the meeting has been completed must be able to record the course of the meeting. What is recorded is the core of the conversation during the meeting.

When the meeting has ended then the organizer must have a meeting notes written by a scribe or secretary. Meeting notes or proceedings of the draft meetings shall normally be reproduced or copied and transmitted or distributed to meeting participants, either present or absent at the meeting, or sent to outside parties.

Thus, it can be concluded that the meeting or meeting procedure consists of four elements, namely:

• Preparing.
• Preparation.
• Implementation.
• Duplication and distribution.

In addition to the four elements mentioned above there are other things that affect the meeting procedure, namely the type of meeting and meeting objectives. If the purpose of communication is the achievement of a decision or a problem solving, then the channel used is oral media, towards a small participant or small meeting.

While formal presentation / presentation with large number of meeting attendees such as sales conventions, shareholder meetings, presentations for security analysts, and ceremonial functions, are generally held in the auditorium. To enlarge objects in this presentation are often used audiovisual aids such as movies, audio recording, and slide shows. Ethical Meeting And Communication Style.One of the ethics that must be understood and applied is the ethics of the meeting. When going to meetings (business or meetings) then pay attention to the procedures and ethics of the meeting. What is meant by meeting ethics is norms, values, rules, or measures of good behavior when conducting meetings.

The communication style is actually part of the meeting ethic. At the meeting every person who speaks has its own habits and styles or has different communication styles.

Effective communication can take place if it meets several requirements. These requirements, among others, are as follows:

• Perception.
• Accuracy.
• Credibility.
• Control
• Match / compatibility.

Some requirements for effective communication as described above should be applied in a communication style. A person's communication style is crucial to the success of a communication. Some things to consider in communication style, among others:

Effective communication requirements.

Sign language is body / body movement or facial expression.
The language used is clear, concise, precise and polite, and easily understood by others.
Character, character, and ethics also influence the communication style of a person.


The language style used determines the communication style.
In addition to the five elements mentioned above, in the style of communication there are other things that can be interesting in influencing the conversation. Interesting things that can affect the conversation include:

• Clothes.
• Eyes sight
• Facial expression.
• Posture.
• Sound.
• Posts.
• Opening And Closing 

Techniques Meeting Opening Meeting


Techniques open the meeting, which is as follows:

• The opening sentence should be interesting or compelling.
• The opening sentences contain sentences that evoke the listeners' motivations closely.
• The opening sentence contains a general description of the topic / topic to be discussed.
• Give affirmation or emphasis on the purpose of the conversation.
• Use short, clear, but immediate phrases to attract the attention of listeners.
• At the beginning of the conversation can be used several techniques, such as: 
• Data usage, Anecdotes, Make inquiries, Express something unique and special, The proverbs, wise words, and quotes from the scriptures.

Technique to close the meeting 

The closing technique, which is as follows: 

• Prepare a summary or conclusion.
• Closing sentence.